Assessment, inventory, organisation, classification and execution planning
03Organised, secure and accessible information
Document Management and Digitisation
Organisation, screening, digitisation, indexing, archiving and electronic management of the document lifecycle.
We turn physical and digital collections into searchable, protected information that is ready for business processes. The service can cover consulting, organisation, classification, preparation, digitisation, indexing, quality control, storage and document management software.
Solution tailored to the project
Capabilities
What can form part of the scope.
Final configuration is confirmed after assessing volumes, processes, systems, risks, users and service levels.
Screening, cleaning, preparation, minor repairs and regrouping
Professional colour, greyscale or black-and-white scanning
Metadata, keyword, barcode and file-naming based indexing
PDF, PDF/A, TIFF, JPG and index exports to TXT, XML or database
ECM/EDMS with search, profiles, workflows, audit, API and web/mobile access
Expected outcomes
Expected operational value
Less time spent finding and circulating documents
Greater security, traceability, preservation and backup
Support for legal, archival and data-protection requirements
Reduced paper, physical storage and risk of loss
Document ecosystem
From physical collection to digital workflow.
The service connects organisation, classification, physical and digital custody, digitisation, metadata, retention, search, roles, approvals, signature and API integration.
- ECM / GED / EDMS
- PDF · PDF/A · TIFF · JPG
- TXT · XML · database
- Web · Mobile · API
Screening and safety
Physical condition determines preparation.
Documents may be in good, fragile, deteriorated or damaged condition. Preparation includes identification, separation, cleaning, removal of clips and staples, minor repairs and regrouping. Masks, gloves, goggles and other PPE may be required because of dust, fungi and bacteria.
Example project team
Reference from the institutional profile; final sizing follows assessment.
RoleQty.
Manager1
Archivist1
Logistics assistants6
Triage assistants6
Screening technicians3
Digitisation technicians3
Quality analysts2
Example equipment
Reference from a presented scenario; not a fixed bill of materials.
EquipmentQty.
Professional scanners4
Barcode printers2
Computers20
Monitors22
150–200 TB servers/NAS2
Firewall1
Switches3
Dehumidifiers6
How we work
A clear path with decisions and evidence.
01
Assessment and collection
Volume, document types, condition, priorities, access and service levels.
02
Screening and preparation
Separation, cleaning, removal of clips and staples, minor repair and grouping.
03
Digitisation and indexing
Capture, treatment, OCR where applicable, metadata, formats and validation.
04
Quality and delivery
Sampling, reconciliation, search, migration, reporting and agreed custody.
Applicable industries
Applications by context.
The list is indicative. Final design is based on the actual operation and requirements.
Public administrationBanking and insuranceOil and gasHealthcareHuman resourcesLegal and historical archives
References and good practices
Responsible scope and verifiable claims.
Team size, equipment and timing are confirmed after assessing volume and service levels. The six-month example and quantities in the institutional profile are project references, not fixed commitments.
Initial assessment
Request a proposal Let’s size this solution for your organisation.
Share the context, volumes, objectives, existing systems and target timeline.